Administrative Assistant (m/f/d)

COMPANY OVERVIEW
A Japanese company supplying high-precision 3D data for Automotive and other businesses is looking for an Administrative Assistant (m/f/d) in Frankfurt.

JOB RESPONSIBILITIES
As an Administrative Assistant, you will play a pivotal role in supporting the daily operations of our corporate office. You will be responsible for a wide range of tasks essential for efficient office management and effective communication with our group companies and customers. This position offers an exciting opportunity for an organized and detail-oriented individual to contribute to our team's success.

Key Responsibilities:

1. General Office Management:

• Provide routine sales, purchase, engineering, and project management support.
• Assist with other daily office work to ensure smooth operations.

2. Communication Support for Group Companies/Customers/Administrative Offices:

• Engage with Group Companies/Customers/Administrative Offices through email, telephone, and in-person visits, ensuring exceptional service and responsiveness.

3. Administrative Work:

• Handle incoming and outgoing correspondence, including sorting and distributing letters, emails, and faxes.
• Manage parcels and unique mailings.
• Correspond with accounting firms and authorities on behalf of the company.
• Prepare and submit required documents to the accounting firm and authorities.
• Monitor office supply inventory and initiate purchase orders as needed.
• Assist with general filing and clerical duties.
• Manage schedules and travel arrangements for upper management as required.
• Prepare reports and presentations as needed.
• Assist with event planning and organization as needed.

JOB REQUIREMENTS
Key Abilities:

• Exceptional organizational skills and self-motivation.
• Adaptability to various work environments, contact persons, and team dynamics.
• Strong problem-solving abilities.
• Collaborative teamwork skills.

Language Skills:

• Fluent in German at a business level (native in German is a plus).
• Fluent in Japanese at a business level.
• Fluent in English at a business level is a plus.

Experience:

• 3 to 5 years of prior work experience in an administrative or assistant role (experience in a Japanese company in Germany is a plus).
• Demonstrated excellence in planning and organizational skills.
• Proficiency in telephone and business etiquette.
• Outstanding communication and interpersonal skills.

Office Skills:

• Proficiency in MS PowerPoint.
• Proficiency in MS Excel.
• Proficiency in MS Word.
• Proficiency in MS Outlook.

Working day: 5 days a week from Monday – Friday
Working hours: 25-30 hours/from 9 am until 3 pm


BENEFITS

• 30 paid holidays per annum (pro-rata during the probation period).
• Transport allowance: the company will cover a 49 Euros ticket or an equivalent.
• Coffee and water will be provided for free at the office.
• Working from home is allowed; the assistant is supposed to come to the office at least three times a week.
• Working hours can be adjusted every week with approval from the supervisor.

Apply online or feel free to contact me directly for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.