Student Support Services Department Secretarial and Administrative Support (f/m/d)

Temporary, Part-time · Kleinmachnow

BBIS has an opening for a Student Support Services Department Secretarial and Administrative Support (f/m/d)

Part-time: 25 hours per week
Start date: asap
Limited initially for two years

Position

The Student Support Services (SSS) Department Secretary will play a vital role in supporting the efficient functioning of the Student Support Services department within the school. This position requires excellent organisational skills, strong communication abilities, and a compassionate approach when dealing with students, parents, and staff. The SSS Department Secretary will work closely with the department head and the SSS team to ensure smooth administrative operations.

YOUR RESPONSIBILITIES INCLUDE THE FOLLOWING ACTIVITIES

Manage and maintain the department's filing system, records, and databases in an organised and confidential manner
Assist in preparing, organising, and distributing reports and documentation related to the function of the department
Schedule meetings, appointments, and interviews for the department head and SSS team, ensuring timely communication and coordination.
Act as a liaison between the SSS department, students, parents, teachers, and other school staff, facilitating effective communication and collaboration
Respond to inquiries from parents, students, and staff regarding SSS services and support, providing accurate and helpful information
Coordinate and communicate with external agencies, specialists, and professionals involved in the support of students who are case managed by the department
Assist in maintaining student files, ensuring up-to-date and accurate documentation of individualised education plans (IEPs), assessments, and progress reports
Assist in creating and managing schedules for individualised education plan (IEP) meetings, assessments, therapy sessions, and related events
Help organise and facilitate workshops, training sessions, and events related to Student Support for both internal staff and external stakeholders
Order and manage supplies, materials, and resources necessary for the effective operation of the SSS department

YOUR QUALIFICATION

High school diploma or equivalent; additional education or certification in office administration or related field is a plus
Previous administrative experience in an educational setting, particularly within a special education department, is highly desirable
Strong organisational skills and attention to detail, with the ability to manage multiple tasks and prioritise effectively
Excellent communication skills, both written and verbal, and the ability to interact professionally with diverse stakeholders
Working knowledge of German and English is desirable
Proficient in using office software and applications (e.g. Google Workspace) and comfortable with database management
A compassionate and empathetic approach when dealing with students, parents, and staff, demonstrating an understanding of the unique needs of individuals with special Student Support requirements
Ability to maintain confidentiality and adhere to privacy regulations concerning student and staff information

PERKS - MORE THAN JUST A JOB

Have an impact. With professional competence and enthusiasm, we are improving day by day the educational level, and you too can have an impact on this ride
Use our professional training to prepare you optimally for your tasks
Push boundaries. Everyone is equally important and works together on uncharted challenges alongside inspiring colleagues from all over the world
Fun at work and beyond. Join our team events – there's always something to celebrate! Or use our fitness offers to get balanced
Feel at home. Enjoy our green campus and the international open-minded community

Please review our website or our YouTube channel and then apply with a letter, CV, and full contact details of three referees including current headteacher, using the following application form.

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About us

BBIS Berlin Brandenburg International School is an independently run, state-approved, inclusive, English-medium day and boarding school serving the internationally-minded community of Germany’s capital region and beyond. As one of Europe’s leading International Baccalaureate (IB) schools, BBIS proudly offers three IB programmes in the Primary, Middle and Diploma years of schooling. In the current school year 2023/24, our school teaches around 900 students who represent over 70 nationalities.

OUR COMMITMENT TO DIVERSITY, EQUITY AND ANTI- RACISM

We value and encourage diversity in the skills of our employees and therefore welcome all applications - regardless of age, gender, nationality, ethnic and social origin, religion, world view, disability, and sexual orientation and identity.

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Your application at !

We appreciate your interest in BBIS Berlin Brandenburg International School GmbH. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at recruiting@bbis.de