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The biopharmaceutical market is showing high growth rates and production capacities for the manufacture of high-quality drugs with increasing demand worldwide. In this challenging environment, the ZETA Group has established itself as a reliable and globally active engineering partner. ZETA designs, builds, automates and qualifies equipment for aseptic liquid production processes in the biotech and pharmaceutical industries. Biopharmaceutical agents such as anticancer agents, insulin, vaccines, infusions and the like are produced on these highly complex "tailor-made" plants. As an international, fast-growing company, ZETA relies above all on its dedicated employees.

Office Administrative Assistant P/T

Location: King of Prussia Contract: Teilzeit Start: As of now

Your tasks
  •  Assists in planning and coordinating meeting logistics, video & audio conferences, meeting rooms, guest arrival arrangement as well as any catering needs.  Manage schedules and coordinate travel arrangements when necessary.
  • Provide general office support to the team.
  • Undertake special projects as assigned. 
  • Ability to effectively present information verbally and in writing.
  • Strong attention to detail.
  • Ability to follow directions and work independently with limited supervision.
  • Solid working knowledge in MS Word, Excel and Outlook.
  • Ability to use diplomacy and discretion. Must act with professionalism at all times. Strong customer service skills.
  • Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks.
  •  Handle incoming communications, including emails, phone calls, and inquiries, in a timely and efficient manner.
  • Maintain organized filing systems and databases.
  • Provide general administrative support, such as ordering supplies, processing expenses, and coordinating office events. 
  • Assist with conference room furniture configuration. Daily Conference room checks (supplies, cleanliness) 
  • Walk space throughout the day to review operation of equipment, furniture and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment.
  •  Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.)
  • Prepare offices for visitors and new hires.
  • Receive, log deliver incoming packages (FedEx, UPS etc.) 
  • Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels.
  • Maintain and organize floor copy rooms, adding supplies as needed.
  • Check paper levels on printers/copiers on a daily basis and replenish as needed.
  •  Perform other duties as assigned.
 

Your profile
  •  High School Diploma/GED, bachelor's degree in business Managment or related discipline preferred.
  • Minimum 1 to 2 years of experience in an office environment preferred.
  • Solid draft correspondence, able to communicate effectively to a diverse range of internal and external individuals.
  • Positive attitude and willingness to take on new challenges.
  • Strong interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Ability to handle confidential information sensitively.
  • Effectively manage multiple job responsibilities and adapt to changing priorities.
  • Ability to work in a high-pressure environment and respond to work situations quickly.
  •  Proficient technical skills (Word, Excel, PowerPoint, Outlook, SharePoint, Internet)
  • Ability to sit for extended periods of time.
  • Successful completion of a pre-employment drug and background screen
  • Basic math skills: addition, subtraction, multiplication, division.
  • Strong attention to detail.

We offer

Free coffee & tea

Dental &Vision Health Benefits

Competitive PTO & vacation

Snacks

 Training

Our ZETA values

Free coffee & tea

Dental &Vision Health Benefits

Competitive PTO & vacation

Snacks

 Training

Our ZETA values

Competitive PTO & vacation

  • Free coffee & tea

  • Dental &Vision Health Benefits

  • Competitive PTO & vacation

  • Snacks

  •  Training

  • Our ZETA values

Under the motto "Let's Engineer Your Career Together" we are looking forward to receiving your application!
Your application will
processed by
Lisa Orssaud
 
Apply now
Evolution of Technology – find more here: www.zeta.com
 
ZETA USA Inc.
727 Norristown Road, Lower Gwynedd Township, 19002 PA
The biopharmaceutical market is showing high growth rates and production capacities for the manufacture of high-quality drugs with increasing demand worldwide. In this challenging environment, the ZETA Group has established itself as a reliable and globally active engineering partner. ZETA designs, builds, automates and qualifies equipment for aseptic liquid production processes in the biotech and pharmaceutical industries. Biopharmaceutical agents such as anticancer agents, insulin, vaccines, infusions and the like are produced on these highly complex "tailor-made" plants. As an international, fast-growing company, ZETA relies above all on its dedicated employees.

Office Administrative Assistant P/T

Location: King of Prussia Contract: Teilzeit Start: As of now

Your tasks
  •  Assists in planning and coordinating meeting logistics, video & audio conferences, meeting rooms, guest arrival arrangement as well as any catering needs.  Manage schedules and coordinate travel arrangements when necessary.
  • Provide general office support to the team.
  • Undertake special projects as assigned. 
  • Ability to effectively present information verbally and in writing.
  • Strong attention to detail.
  • Ability to follow directions and work independently with limited supervision.
  • Solid working knowledge in MS Word, Excel and Outlook.
  • Ability to use diplomacy and discretion. Must act with professionalism at all times. Strong customer service skills.
  • Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks.
  •  Handle incoming communications, including emails, phone calls, and inquiries, in a timely and efficient manner.
  • Maintain organized filing systems and databases.
  • Provide general administrative support, such as ordering supplies, processing expenses, and coordinating office events. 
  • Assist with conference room furniture configuration. Daily Conference room checks (supplies, cleanliness) 
  • Walk space throughout the day to review operation of equipment, furniture and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment.
  •  Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.)
  • Prepare offices for visitors and new hires.
  • Receive, log deliver incoming packages (FedEx, UPS etc.) 
  • Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels.
  • Maintain and organize floor copy rooms, adding supplies as needed.
  • Check paper levels on printers/copiers on a daily basis and replenish as needed.
  •  Perform other duties as assigned.

Your profile
  •  High School Diploma/GED, bachelor's degree in business Managment or related discipline preferred.
  • Minimum 1 to 2 years of experience in an office environment preferred.
  • Solid draft correspondence, able to communicate effectively to a diverse range of internal and external individuals.
  • Positive attitude and willingness to take on new challenges.
  • Strong interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Ability to handle confidential information sensitively.
  • Effectively manage multiple job responsibilities and adapt to changing priorities.
  • Ability to work in a high-pressure environment and respond to work situations quickly.
  •  Proficient technical skills (Word, Excel, PowerPoint, Outlook, SharePoint, Internet)
  • Ability to sit for extended periods of time.
  • Successful completion of a pre-employment drug and background screen
  • Basic math skills: addition, subtraction, multiplication, division.
  • Strong attention to detail.
Under the motto "Let's Engineer Your Career Together" we are looking forward to receiving your application!
Apply now and become part of the ZETA-Team!
 
 
ZETA USA Inc.
727 Norristown Road, Lower Gwynedd Township, 19002 PA
hrm-us@zeta.com
www.zeta.com