Office Manager/ Part-time (m/f/d)
Are you ready to be the welcoming face and organizational linchpin of our dynamic team? We're seeking support for our Office and IT Team who thrives in a fast-paced environment. From managing office supplies to assisting with IT troubleshooting, you'll play a pivotal role in keeping our operations running smoothly. If you're fluent English and German ( as a bonus), possess strong interpersonal skills, and embody a resilient, solution-oriented mindset, we invite you to join us in making a lasting impact within our collaborative workplace. Embrace the adventure and be a key player in shaping our vibrant company culture! ***This position is available in part-time with a schedule of 30h/week.***
What you'll do
Front Office Support.
You are the first face our employees, clients, and partners encounter, thereby significantly contributing to our initial impression.
Team Assistance.
You play a crucial role as the team's go-to support, always ready to assist colleagues with their needs and take prompt action. This involves tasks like ensuring office materials are well-stocked, coordinating food and drink deliveries for meetings, helping plan business trips smoothly, and actively contributing to event organization. Your support keeps everything running smoothly and allows your colleagues to focus on their responsibilities.
IT Support.
You will support our IT team with basic troubleshooting and during bigger projects. For this you will receive extensive onboarding, but some computer knowledge is required as well as a general interest in the topic.
Master of Multitasking.
You keep the office running and support the entire team by staying on top of various office procedures with enthusiasm and commitment.
Embrace the Dynamism.
You embrace the chaos in this fast-paced environment, expect the unexpected, roll with the punches, and remember to laugh – it's all part of the adventure! With thorough onboarding and familiarization, you eagerly step in during team absences or vacations to provide seamless support, ensuring that operations run smoothly without missing a beat and ensuring smooth operations continue without interruption.
What makes you a great fit
Experience.
You have ideally experience supporting dynamic international teams and are adept at navigating office duties, along with co-organizing events, with basic knowledge in IT, especially in Windows environments.
Communication.
You are fluent in English which enables effective communication with diverse stakeholders, facilitates accurate translation and interpretation, and enhances collaboration, German is a bonus. You have strong interpersonal and communication skills, with the ability to build relationships and communicate diplomatically with colleagues, clients, and external contacts.
Resilience & Perseverance.
You are reliable, committed and maintain an exemplary positive attitude even when things get hectic or unexpectedly change.
Your Mindset.
You naturally align with our Values and Culture, which are centered around trust, dynamism, quality, collaboration, impact and professionalism.
What we offer
Work-Life Wellbeing.
At ctrl QS, we value your well-being and encourage our team members to maintain a healthy balance between work and personal. We understand that agency life can be highly dynamic and fast-paced, therefore we utilize a time-tracking tool to ensure you receive appropriate compensation through time off for any extra hours worked. Our company offers a flexible working environment, providing options for both full-time and part-time positions. Additionally, you'll enjoy 28 days of vacation every year, ensuring you have the time to recharge and explore your passions outside of work.
Vibrant Office in Central Berlin and Home Office from Everywhere.
Located in the digital heart of central Berlin, our bright office space fosters professional and personal interactions. Our hybrid working setup allows you to work comfortably from home, and we ensure you have all the necessary tools and resources to thrive. Additionally, you'll have the opportunity to enjoy up to 3 months of remote work per year, allowing you to work from any location in the world!
Continuous Learning and Career Growth.
We're dedicated to providing a unique learning environment where you can pursue your career goals. We help you find your place at ctrl QS, with focus on your development goals. You’ll find fluid career paths with opportunities to specialize or grow laterally. Also, our internal Academy offers a wealth of learning opportunities.
Diverse and Supportive Team.
Join our team of passionate, committed, and fun people from more than 40 nations. We celebrate diversity and welcome everyone to bring their unique perspectives, challenge conventions, and ignite creativity. Together, we form a multicultural and fun-loving team that thrives on collaboration.
People-First Culture.
At ctrl QS, we prioritize our people above all else. We strive to cultivate a healthy company culture where everyone feels safe and satisfied. Engage in regular team-building activities, fun sport and health initiatives, monthly team lunches, weekly company breakfasts, and regular team events are all part of the routine. And of course, our famous summer and Christmas parties are not to be missed!
