Congress Event Manager - Logistics

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

About the role:

We are looking for a Congress Event Project Manager – Logistics to join one of our global client dedicated teams. You will be primarily responsible for supplier management, including but not limited to supplier sourcing and communication, dine-arounds, ground transportation management, compliance and contracting documentation and post congress surveys.  You will be comfortable in guiding your stakeholders, enjoy negotiating, contracting and budget management alongside supplier relations. You thrive on juggling multiple projects, meeting and exceeding deadlines, you will also go onsite on occasion to support on some of the larger key congress events. 

Sound like you? Read on!

As a Congress Event Project Manager - Logisitcs, you will:

• Primary client contact with regards to all logistical arrangements surrounding dine-arounds, airport transfers and ground transportation
• Act as primary contact with suppliers; review all supplier proposals, contracts and invoices in accordance with client requirement and ensure all adhere to the required compliance / audit requirements
• Ensure compliance is met for all services contracted
• Preparation of printing materials and communication (internal / external) for all assigned events
• Coordinate onsite job responsibilities with the onsite logistics team

You’re good at:

• Managing multiple priorities and be adaptable to changing needs.
• Consistently apply and demonstrate our expertise to our clients
• Managing external vendors and suppliers – for sourcing, negotiating, contracting and event delivery
• Establish great collaborative relationships with clients, colleagues and suppliers
• Proven planning and onsite operations experience
• Proficient in Microsoft office applications

You might also have:

• Pharmaceutical compliance knowledge
• Pharmaceutical event delivery experience
• Proven Meeting Technology and Delegate registration knowledge and expertise
• Event Management degree

You should know:

• Remote role can be based in the UK or Spain, full time, Monday-Friday with some weekend travel on occasion (lieu time given).
• Ability to travel onsite to events on occasion which may include international travel.
• You must have the right to work in the UK or Spain.

How to apply:

Click apply now to be considered

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THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.